Homeowner enquires
Via website form, phone call, Facebook lead ad, or third-party aggregator — at any hour.
Lead Capture·Speed-to-Lead Engine
60 seconds. Not 4 hours.
You're paying $120 per lead. When a homeowner submits a form at 8pm and hears nothing until tomorrow, they've already booked three other installers. Speed wins the job.
The problem
Every slow response burns lead spend you already paid for.
Solar enquiries don't wait for business hours. Homeowners research on Sunday nights, compare quotes on their lunch break, and submit forms when your sales team is on site or already home.
The industry average response time is 4 hours. Conversion drops sharply after the first 5 minutes. By the time someone checks the inbox, the homeowner has moved on — and your $120 lead is gone.
This isn't a hiring problem. You can't staff 24/7 without blowing out CAC. It's a systems problem — and it's fixable.
What this looks like today
The status quo. Before the system runs.
01
47% of solar enquiries arrive outside business hours
02
Website forms send an email that gets replied to the next morning
03
After-hours calls go to voicemail — most callers don't leave messages
04
Reps on roof can't respond to new leads until they're back in the ute
05
No visibility into how many paid leads are lost to slow follow-up
06
Competitors with faster response win jobs at the same lead cost
What we build
A complete system. Not a single tool.
Every component designed for australian solar and renewable energy installers — wired together, not sold separately.
Instant enquiry response
Every form submission, missed call, and web chat gets a reply within 60 seconds — 24/7, including weekends and public holidays.
After-hours lead capture
AI voice and SMS workflows engage homeowners who call or enquire outside business hours. No lead waits until Monday.
Missed form fill recovery
Partial form submissions and abandoned quote requests trigger follow-up sequences. Homeowners who started but didn't finish get nudged back.
Roof and bill pre-qualification
Before booking a site visit, the system captures roof type, orientation, quarterly bill, ownership status, and timeline — so reps only visit viable jobs.
Automatic inspection booking
Qualified leads are offered available site inspection slots and booked directly into your calendar or CRM without rep involvement.
Lead handoff to sales
Your team receives a structured brief before every inspection: homeowner details, qualification score, bill estimate, and enquiry source.
How it works
From first trigger to live system.
Step by step — most implementations go live in two to three weeks.
01 02 AI responds in 60 seconds
Instant SMS, chat, or voice engagement. Professional, solar-specific conversation — not a generic bot.
03 Lead is qualified
Roof suitability, bill amount, renter/owner status, rebate eligibility, and install timeline are captured and scored.
04 Inspection booked automatically
Qualified leads pick from available site inspection slots. Confirmation sent to homeowner and assigned rep.
05 Rep receives brief
Before the site visit, your rep gets full context — no cold walk-ins, no time wasted on bad roofs.
06 CRM updated automatically
Every interaction logged. Pipeline visibility without manual data entry.
Outcomes
What changes. Inside 30 days.
Sub-60-second response times
Every paid lead gets an immediate reply — regardless of when they enquire.
Higher conversion from same lead spend
Contacting leads within 5 minutes can lift conversion to 28%+. Speed pays for itself.
After-hours revenue captured
Nearly half your enquiries no longer die overnight or over the weekend.
More inspections booked
Qualified homeowners move to site visit without delays, drop-offs, or manual chasing.
Lower cost per booked inspection
Fewer leads wasted on slow follow-up means better ROI on every $120 lead.
Full pipeline visibility
Reporting on response time, qualification rates, booking conversion, and lead source performance.
Timeline
Phase 01
Week 1
Discovery: lead source audit, response time baseline, CRM review, qualification criteria mapping, and calendar integration setup.
Phase 02
Week 2
Build: AI response configuration, qualification scripts, missed-form recovery, inspection booking workflow, and CRM integration.
Phase 03
Week 3
Go live. Monitoring, edge case handling, response time tracking, and ongoing optimisation.
Common Questions
Before you book. Quick answers.
Yes. The system is trained on Australian solar scenarios — system sizes, feed-in tariffs, rebate windows, roof types, and common homeowner objections. It speaks like your best rep, not a generic chatbot.
The system handles initial response and qualification regardless. Reps receive leads with full context and can follow up when they're available — but the homeowner never waits in silence.
Yes. We integrate with major lead sources and can configure response workflows for each channel — including aggregator-specific SLAs.
Most installers capture their first after-hours bookings within 48 hours of go-live. Measurable improvement in inspection volume typically appears within 2 weeks.
HubSpot, Salesforce, GoHighLevel, Zoho, and most solar-specific CRMs. If you use spreadsheets, we can integrate with those too.
Renters, shaded roofs, and low-bill enquiries are flagged and handled appropriately — polite decline, nurture sequence, or referral — without wasting rep time on site visits.
Next step
Ready to implement speed-to-lead engine?
Book a strategy call and we'll walk through how this system fits australian solar and renewable energy installers specifically.